Sistema de arquivos: uma proposta de gestão documental coordenada para a UFT

Abstract

The increasing complexity of the activities carried out in the institutions and the development of the media led to an increase in the production of documents and culminated in the information explosion in the first half of the 20th century. This scenario of indiscriminate documentary production, linked to the increasingly dynamic institutions that demand agility in the access to strategic information for decision making, brought with it the idea of creating routines and methodologies appropriate to the problems of archives. The situation applies to the public agencies of the Federal Public Administration in which they hold large accumulated documentary mass. In this way, Brazilian government archives have demanded legal provisions that oblige public institutions to implement institutional archival policies that guarantee rapid access to information and preservation of public documents. In view of the problems of archives without due technical treatment, UFT begins to take the first steps towards the implementation of its Institutional Archival Policy, starting with the creation of the Documentary Management Board, whose mission is to implement a Document Management Program in university. From this perspective, the present work intends to analyze the context of the systemic file management model in which it involves the adoption of policies, norms, procedures and institutional resources and which is configured as the model that will guarantee the rationalization of archives in face of the organizational characteristics of the university. For the development of this work, a bibliographical and documentary research was carried out in order to unravel the elements that compose a Archives System and present the necessary guidelines for the implementation of the document management model in the UFT organizational environment.